OA Good Practice quarterly update, January 2016

Jisc is changing the way it reports on its work towards open access with a concise quarterly digest summarising all of its activity in the area replacing individual reports. Until now OA Good Practice has been reporting through quarterly synthesis reports but this will be replaced by more concise blog posts until the end of the programme in June 2016.

As with the previous reports this update will provide you with a round-up of Pathfinder developments and outputs that you can take away and use. It is structured around the themes of the programme:

OA advocacy

These resources support how OA implementation is being communicated/ advocated across the institution, but mainly to its researchers. All Pathfinder advocacy outputs can be found here

The Oxford Brookes/Portsmouth/Nottingham Trent pathfinder group (Making Sense) released a REF OA policy poster highlighting the NTU publications strategy, open access requirements for REF 2020 and other funders and the benefits for the researcher. Making Sense have also released the methodologies used to understand researcher motivations in engaging with OA.

Coventry/De Montfort/Northampton (O2OA) created an intervention mapping tool to help research managers and librarians consider how best to engage with research staff. This tool, derived from Intervention Mapping (Bartholomew et al, 2011), helps users unpack the difficulties in delivering OA and build a series of clear goals/activities to address this.

Previous advocacy outputs

OA cost management

These outputs relate to the approaches projects have taken to managing costs related to OA implementation. All Pathfinder cost management outputs can be found here

The Bath/ Bristol/ Cardiff/ Exeter GW4 Pathfinder group produced a literature review describing the benefits and disadvantages of pre-payment deals and pulling together the issues surrounding pre-payment models and the development of the APC market to inform further discussion.

GW4 also ran a workshop to discuss practical experiences on the management of APC payments from institutional and publisher perspectives. This workshop provided a forum for discussion of practical and best practice experiences on the management of APC payments from institutional and publisher perspectives. The report can be found here.

UCL/ Newcastle/ Nottingham Pathfinder (Pathways to OA) recently ran a survey to find out how different UK institutions manage their APC funds and determine eligibility for open access funding. Institutions commented on the lack of policy harmonisation, but also emphasised the importance of flexibility in implementing funders’ policies and managing APC block grants. This and further project outputs will achieve greater clarity for all stakeholders involved in using and managing APC funding.

Previous cost management outputs.

OA policy and baselining

These outputs relate to how institutions can capture and baseline information on all aspects of OA activity that may be taking place within their institution and thereby identify areas where more work needs to be done to support OA implementation. All Pathfinder policy and baselining outputs can be found here

Hull/Lincoln/Huddersfield (HHuLOA) have developed an OA policy landscape review which provides useful insights to how and what open access developments are taking place across a range of institutions. Based on information received up the end of the summer, a top 10 (although not necessarily in order) of themes and trends were identified for a presentation at the Northern Collaboration conference in September, and have been expanded for this blog post.

Northumbria/Sunderland pathfinder have produced the fourth in a series of case studies focusing on how a range of UK HEIs are dealing with the challenges and opportunities posed by open access. The case study examines areas of good practice and challenges.

The UCL/ Newcastle/ Nottingham Pathfinder (Pathways to OA) has recently produced an analysis of UCL’s 2014 REF submission in relation to REF exceptions 39 (b) and (c). They were keen to get an idea of how many of these exceptions they would have had to report to HEFCE had the policy applied in 2014. They also wanted to see how far their findings agreed with HEFCE’s estimate that 96% of 2014 REF submissions covered by the policy had embargo periods that could have complied.

Previous policy and baseline outputs

OA structural workflows

These resources support the processes/ workflows/ lifecycles related to the implementation of OA across the institution. All Pathfinder workflow outputs can be found here

HHuLOA have produced an OA and research practice survey report. This survey is intended to ask institutions whether there are links between OA and research development and how these can be built upon. The survey ran in October and November, and was reported in November. LINK

Northumbria and Sunderland pathfinder produced Interim Best Practice Policy and Procedure Guidance. Guided from the series of case studies produced and other interactions through the Pathfinder, best practice policy and procedure guidance was drawn up with an early report based on the lessons learned so far. This will be refined and expanded following two workshops planned for the New Year.

To aid the development of a regional OA community opeNWorks have created an online hub for the toolkit we released in September – openworks.online. The resource is listed on the NoWAL website’s information for the regional Research Support Group and provides an online forum for discussion and exchange of experience.

OpeNWorks also delivered a survey on approaches to deposit and levels of resource required within OA support services. This survey intends to investigate a range of approaches to deposit, with varying roles for researchers, library staff and departmental administrators and also, the resource levels necessary to support OA within a range of institutions.

Previous structural workflow outputs

OA systems and metadata

These resources relate to how projects have been improving their management of systems and metadata in terms of OA implementation. All Pathfinder systems and metadata outputs can be found here

Hull/Huddersfield/Lincoln (HHuLOA) conducted a REF metadata analysis to supplement the RIOXX metadata analysis and guidelines. This will look at REF metadata as laid out in the HEFCE technical documentation. HHuLOA have also produced a case study into managing open access with Hydra (LINK)

Glasgow/Kent/Lancaster/Southampton (E2EOA) are continuing to refine their Eprints OA metadata specification and delivered a workshop on Open Access and the REF which profiled the development of technical solutions in this area. They have also tested their REF OA plug-in for EPrints with roll-out expected by the end of January and they have extracted APC data from their system which was submitted for Jisc APC analysis.

Previous systems and metadata outputs


Check the events page of the blog to keep up-to-date with upcoming events.

Recent events

Jisc/ ARMA- FOSTER Open Access Webinar: Advocacy in Open Access (November 2015): This free FOSTER webinar, delivered in partnership by Jisc and ARMA, provided participants with a range of approaches that aimed to help widen awareness and broaden understanding of OA amongst researchers and research support staff.

The LOCH pathfinder carried out a REF Planning workshop in Manchester on 4 December. The workshop looked at case studies of different approaches to planning for OA in the next REF, and delegates were able to use the session to share experiences and apply best practice to their own institutional plans.

Upcoming events

UCL/Newcastle/Nottingham pathfinder are holding a REF Exceptions/Subject Repositories workshop on 25 January 2016. The workshop will be looking at dealing with exceptions to the REF open access policy, and compliance through subject repositories. Register here.

The opeNWorks pathfinder are holding Open Access: are with REF-ready yet? with NOWAL to provide an opportunity for institutions to share their experiences of preparing for the HEFCE policy and to hear about updates on OA Good Practice initiatives. The half-day workshop will be held on 15 March 2016 from 1-4pm at the University of Manchester. More details here.

Off-setting workshops

Jisc has made significant investment to negotiate offsetting deals but there is a lack of clarity within institutions about how to best navigate the publishers’ offers. Jisc is therefore developing a series of workshops designed around the offers, with practical step-by-step guidance on what each offer entails and how to understand what the different schemes can mean in terms of both financial and time savings. The following dates are tentative:

  • 31 March 2016
  • 31 May 2016
  • 28 July 2016

The workshops will be held in Jisc’s London Office.









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